Admin and Support Specialist
NOTE: This is a full-time, remote, long-term position, accommodating time zones across Europe, Africa, South/Central/Western Asia.
Are you a strong communicator and troubleshooter? Do you have an eye for detail and a desire to help people achieve their goals through online learning? Do you enjoy working cross-functionally to solve problems and thrive in a fast-paced and dynamic environment?
Then this might be the role for you.
Join a fantastic team who dedicate their days to improving people’s lives and careers through the power of design. Trusted by over 165,000 members and Fortune 500 companies, Interaction Design Foundation (IxDF) is looking for an Admin and Support Specialist to support our rapidly growing team and help us continue to provide our members with the best possible online learning experience.
Our members are at the heart of what we do—they’re the reason we exist—so we go out of our way to serve them as best we can. That’s why we’re looking for a talented and hard-working candidate who has a strong work ethic, an empathetic nature, and a natural drive for perfection.
What you will be doing
You will help us achieve our vision of becoming the best and most recognized design school on the planet. Ahead of you is an enriching journey on which you will make an impact as you:
Correspond daily with our existing and prospective members across multiple channels, answer their questions and solve their problems.
Act as an ambassador of our brand and maintain our excellent reputation. It’s a big responsibility but also a gratifying one!
Collaborate cross-functionally with various teams to improve internal workflow operations as well as the user experience of the platform.
Perform general administrative and ad-hoc projects and support extended team members as needed.
Maintain and improve documentation, ensuring top-quality, meaningful resources that drive results forward.
Help shape internal processes that directly impact engagement and improve our KPIs.
Update our internal knowledge base and contribute to department initiatives around knowledge sharing.
Communicate and collaborate effectively with other teams to relay customer needs, maximize retention and growth, and communicate learnings.
Become a true embodiment of our values, and often be the first point of contact that people have with our community. So, you will be an essential part of our team—someone who directly helps our foundation grow further and further!
About you
You thrive in a fast-paced environment with ad-hoc projects of varying complexities.
You are excited to help people and earn their gratitude.
You are resourceful and autonomous when taking on new tasks and projects, relying on problem-solving skills to make it all work.
Attention to detail and thoroughness are second nature to you.
You enjoy solving ad-hoc problems and meeting specific needs of different people. You even relish solving issues before they arise or that may have gone unsaid.
You have outstanding written communication skills and a strong desire to learn and help out where necessary.
You know what ownership of a task means and how to deliver it.
You crave consistency and are not easily distracted, even when faced with repetitive patterns of work.
You are comfortable with tight deadlines and have strong prioritization skills to help you meet them.
You are resilient to setbacks, and when things go off-track, you can bounce back and even provide valuable solutions along the way.
You are highly self-disciplined and thus work well in a flat hierarchy with lots of freedom and minimal supervision.
What can we offer?
A full-time position, within a fully remote organization. Daily video-based contact with your colleagues from elsewhere on the planet, and you’ll get to meet them on team trips 1–2 times per year.
Forget fluffy titles, political agendas and corporate drama. Your colleagues value your character, work ethic, and what you actually achieve. Junior or senior, if you embody old-school virtues of always striving to become the best version of yourself, you'll thrive at the IxDF.
Work with a highly scalable impact-driven model where we’ve consistently created more than 50% growth year-on-year since 2013. Bootstrapped with zero investment capital but built purely on consistency over time and the conviction that affordable design education can improve the quality of life of humankind.
Work in a company where the distance between idea and execution is minimal. We’re a highly agile organization with zero bureaucracy or corporate politics – but with a high level of orderliness and efficiency.
Have the chance to feel the impact of helping an ever-growing design education brand empower and enrich the lives of millions of people.
Work in a company culture where idealism meets high performance and excellence. To help us improve the world (and yourself in the process), you’ll need grit, work ethic, long-term thinking, and self-discipline.
Work with people who have a hands-on attitude and a bias towards action as opposed to fluff-filled, unrealistic strategies. You’ll need crisp execution skills yourself and the ability to impress your colleagues with concrete results, just like they’ll impress you.
The chance to impact the lives of tens of thousands of designers around the world and put smiles on their faces as you ease their learning journeys.
Being highly valued for your worker bee mindset - many organizations undervalue admin and support employees, but here, you’ll be joining one of our most valued and cherished teams.